Restaurant POS System

The smart restaurant POS Software built for European hospitality

The smart restaurant POS system built for European hospitality. Kappino connects your front-of-house, kitchen, and back-office into one fast, cloud-based platform.

Cloud — Access from any device
Real-time — Live FOH, kitchen & reports
GDPR — Compliant by design
Offline — Runs without internet
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What is a Restaurant POS System?

A restaurant point-of-sale (POS) system is the operational hub of your venue, far more than a billing tool. A modern restaurant ePOS connects order management, kitchen communication, table management, payment processing, staff tracking, and business reporting into one unified restaurant platform.

Restaurant POS Software POS System for Restaurants European Hospitality Cloud-based EPOS
  • Increase efficiency with a connected restaurant POS system
  • Reduce billing errors with automated, tax-compliant checkout
  • Serve more customers with less effort using real-time order management
Why It Matters

Why the Right POS System Changes How Your Restaurant Runs

Without the right POS

  • Orders get lost between front-of-house and kitchen without a proper kitchen order management process, causing delays and guest frustration..
  • Manual billing errors from outdated restaurant billing software reduce table turnover and damage your revenue per cover.
  • Disconnected systems mean staff waste time reconciling reports at the end of the shift instead of relying on automated restaurant reporting.
  • No visibility of peak hours, best-selling items, or staff performance without real-time restaurant POS analytics.

With Kappino POS

  • Orders fire instantly to the kitchen display with zero miscommunication or paper tickets, true kitchen display system efficiency.
  • Bills are generated in seconds with auto-applied taxes, discounts, and service charges through smart restaurant billing automation.
  • Every transaction syncs automatically, and end-of-day reporting is ready before you close.
  • Live dashboards give you instant visibility of revenue, covers, and team performance through built-in restaurant staff management.
Core Capabilities

Everything Your Restaurant Needs in One Point of Sale System

As a complete POS system for restaurants, Kappino brings nine integrated capabilities covering every part of your service, from the moment a guest walks in to the moment they walk out.

Billing
01

Fast Billing & Checkout

Generate itemised bills in one tap with auto-applied VAT, service charges, and discounts, no manual calculations.

  • One-tap bill generation
  • Auto tax & discount application
  • Instant receipt printing
Kitchen
03

Kitchen Order Tickets (KOT)

Orders fire instantly to the kitchen display or printer the moment they’re confirmed, with modifiers, notes, and seat numbers.

  • Instant order transfer
  • Modifiers & special notes
  • Zero communication errors
Devices
05

Multi-Device & Handheld POS

Run Kappino on tablet, mobile, or desktop. Take tableside orders and payments on handheld devices to reduce waiting time.

  • Tablet, mobile & desktop
  • Tableside ordering
  • Cross-device synchronization
Reporting
07

Live Sales Reporting

Real-time dashboards showing revenue, covers, average spend, and best-selling items, updated with every transaction.

  • Live revenue dashboards
  • Best-seller tracking
  • End-of-day reports
Tables
02

Table Management

Visual floor plan with live table status, seat counts, merge & split functions, and reservation linking.

  • Live available/occupied status
  • Merge & split tables
  • Reservation linking
Payments
04

Flexible Payment Options

Accept cash, card, contactless, and digital wallets. Split bills between guests or payment methods with ease.

  • Cash, card & digital wallets
  • Split billing between guests
  • Partial payment tracking
Offline
06

Offline POS Mode

Service continues without interruption during connectivity outages. All transactions sync automatically when reconnected.

  • Full offline billing support
  • Auto-sync on reconnection
  • Zero downtime, no data loss
Staff
08

Staff & Shift Management

Role-based access, clock-in/out, individual sales tracking, and session management for clean end-of-shift handovers.

  • Role-based access control
  • Clock-in / clock-out
  • Individual sales tracking
Reservations
09

Reservations & Table Booking

Link incoming reservations to specific tables and floors. View all bookings in a single timeline with guest details and notes.

  • Reservation-to-table linking
  • Single booking timeline
  • Guest notes & details
Sales Analytics & Reporting

Restaurant POS Analytics That Help You Run a Smarter Business

Every transaction processed through Kappino's restaurant POS system generates real-time business intelligence, sales trends, staff performance, and customer behaviour, so you can make faster, better-informed decisions across your operation.

Best-Selling Item Reports

See which dishes drive the most revenue and which are underperforming, by service, day, or period.

Staff Performance Tracking

Monitor individual sales, covers handled, and average spend per server to reward and develop your team.

Peak Hour Analysis

Understand your busiest periods so you can staff optimally, reduce wait times, and serve more covers.

Sales Forecasting

Predict future sales trends using historical data to plan staffing, inventory, and peak-hour operations more efficiently.

Kappino turns daily POS transactions into clear reports your team can understand and act on immediately.
Built for Europe

Restaurant POS Software Designed for the European Regulatory Environment

Operating across Europe means navigating some of the world’s most stringent data protection requirements. Our platform makes compliance straightforward, not an afterthought.

01
GDPR

GDPR-Compliant Data Handling

Guest and transaction data are stored and processed in line with European data protection laws and regulations.

02
VAT

Multi-Rate VAT Engine

Apply different VAT rates by item category automatically, in line with European tax rules and country-specific requirements.

03
Multi-Location

Multi-Location Reporting

Unifies sales data across multiple locations and countries, enabling centralised reporting for franchises and hospitality groups across Europe.

HOW IT WORKS

From Order to Reconciled Sale: The Restaurant POS Workflow

No paper tickets. No manual reconciliation. Kappino's restaurant POS software connects every order and payment, from the moment a guest orders to the moment it lands in your reports, in one continuous, automated workflow.

Order

Order Captured Instantly

Staff take the order on tablet, mobile, or desktop, dine-in, takeaway, delivery, or online. Kappino's order management system logs every item, modifier, and seat number the moment it's entered.

Order management
Kitchen

Kitchen Order Tickets Sent Automatically

The order fires instantly to the kitchen display or printer as a digital Kitchen Order Ticket (KOT), complete with modifiers and special notes, with zero communication errors.

Kitchen order tickets
Billing

Itemised Billing With Automatic VAT

Kappino generates an itemised bill in one tap, applying the correct VAT rate, service charge, and discount by item category, in line with European tax rules.

Billing & tax compliance
Payment

Flexible, Reliable Payment Processing

Guests pay by cash, card, contactless, or digital wallet, and split the bill across people or payment methods. Offline POS mode keeps payments running during a connectivity outage.

Payment processing
Reporting

Real-Time Sales Reporting & Sync

The moment payment is taken, it syncs across every device and updates your live sales dashboard, revenue, covers, and best-sellers. End-of-day reports are ready before you close.

Live sales reporting
Why Operators Switch

Kappino vs. traditional POS systems

A side-by-side look at how a connected, cloud-based restaurant POS compares to legacy on-premise systems still common across European hospitality.

Capability Traditional POS KappinoCloud POS
Setup & hardware Fixed terminal, on-site install Runs on tablet, mobile & desktop
Works without internet Varies by vendor Full offline mode, auto-sync
Kitchen order tickets Paper tickets or add-on module Instant digital KOT with modifiers
Multi-branch reporting Manual reconciliation per site Centralised, real-time reporting
VAT & tax rules Single-rate, manual updates Multi-rate VAT engine, auto-applied
GDPR / EU data compliance Depends on hosting setup Compliant by design
Staff & shift management Separate system required Built-in clock-in/out & role access
Software updates Manual, on-premise patching Automatic, zero downtime
Comparison reflects typical on-premise POS setups across European market. See Kappino plans →
Why Kappino

A Cloud POS System Built for Every Type of Operator

Who uses Kappino?

Cloud Kitchens Cafes, Bars & Pubs Fast Food Restaurants Pizzeria Multi-Location Franchise

From independent restaurants to large multi-location operators across Europe, Kappino POS is built to scale with you.

✓

Easy to use, most staff confident after a single service session

✓

Drastically reduces billing errors and manual reconciliation

✓

Scalable for single venues and multi-branch chains alike

✓

Cloud-based, runs on your existing tablets and devices

✓

Live dashboards across front-of-house, kitchen, and reports

Kappino Packages

Simple pricing for every restaurant stage.

Choose the package that fits your restaurant operations, from POS essentials for a single café to AI-powered tools for delivery, inventory, marketing, and multi-branch growth across Europe.

Starter

Best for small restaurants, cafés, and single-location food businesses.

99€/ per month
What’s Included:
  • POS Terminal
  • Main Branch only
  • Order Management
  • Kitchen Management
  • Inventory & Supplier Management
  • Tables & Reservation
  • Menu Management
  • 3 Staff Accounts
  • Help Centre Support
Most Popular Plan

Growth

Best for growing restaurants that need automation and branch support.

149€/ per month
What’s Included:
  • All Starter plan features
  • Waste Management
  • Restaurant Expenses Management
  • Delivery Riders Management
  • AI Inventory Management
  • AI Staff Shift Planner
  • Priority Help Centre Support

Professional

Best for advanced operations, integrations, loyalty, and AI forecasting.

399€/ per month
What’s Included:
  • All Growth plan features
  • Loyalty & Customer Management
  • AI Sales Forecasting
  • WordPress & Shopify Website Integration
  • AI Item Smart Pricing
  • Social Media Management
  • Email Marketing
  • Priority Help Centre Support + Instant Email Support
1–5 branches €149 per branch / month
6+ branches €99 per branch / month
FAQ

Common questions from European restaurant operators

01

Can Kappino POS work offline if my internet goes down?

Yes. Kappino POS has a full offline mode — orders can be taken, bills generated, and payments recorded without an internet connection. All data syncs automatically to the cloud the moment connectivity is restored, with no data loss and no manual reconciliation needed.

02

Can staff members have different levels of access on the POS?

Yes. Kappino’s role-based access control lets you define exactly what each team member can see and do. A server might be able to take orders and close their own tables; a manager can apply discounts, issue refunds, and view sales reports; only the owner has full access to financial summaries and system settings.

03

Can I run Kappino POS on my existing tablets and devices?

Yes. Kappino is cloud-based and runs on any modern browser — tablet, smartphone, or desktop — so you can use existing hardware without costly replacements. For kitchens, the KDS display can run on any screen connected to the network.

04

Does Kappino POS support multi-branch restaurant operations?

Yes. Each branch can have its own POS configuration — its own menu, pricing, floor plan, and staff setup — while the central owner dashboard provides a consolidated view of revenue, performance, and operations across every location simultaneously.

05

How long does it take to set up and train staff on Kappino POS?

Most restaurants are up and running on Kappino within a day. The interface is designed to be intuitive for non-technical staff, and the onboarding process is guided step by step. Most team members are confident in the system after a single service session.

Kappino Restaurant OS

Run your restaurant from one connected workspace.

POS, orders, kitchen flow, inventory, reporting and AI tools built for modern restaurant operations.

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