Roles, shifts, pay structure, and the location of every employee — all in one HR platform for restaurants. With Kappino you always know who’s working, when, and what it costs you. Stop chasing spreadsheets and group chats.
Restaurant staff management software is a digital tool that centralizes roles, shifts, pay, labor costs, and locations in one platform. It replaces spreadsheets, chat threads, and paper notes with a structured system that keeps every piece of staff data current in real time, giving owners and managers a constant, clear view of how the team is organized and what it costs every month.
The restaurant industry has some of the highest turnover and most fragmented schedules of any sector. Split shifts, part-timers, seasonal hires, rotating crews, and multiple locations to coordinate: without proper restaurant staff management software, every week turns into a scramble.
Kappino centralizes front-of-house and kitchen shift planning, role management, pay structure, and cost tracking in one platform connected to the rest of your operations.
Every team member has a profile with name, position, role on the team, assigned shifts, and location. All details can be updated in real time by anyone with the right permissions.
Define and assign specific roles — server, chef, cook, bartender, floor manager, host — with the flexibility to manage front-of-house and kitchen staff separately.
Set hours and working days for each employee. Manage split shifts, lunch, dinner, and weekend coverage with a clear structure you can read at a glance.
Enter monthly salary and hourly rate for each profile. The system automatically calculates total monthly staff cost, updating with every change.
Running more than one venue? Assign each employee to their home location. Get a unified view of headcount across every site without switching tools.
Only authorized users can add employees, change shifts, or update pay structures. Sensitive staff data stays protected at all times.
Scheduling a restaurant isn’t like scheduling an office. Split shifts, rotating roles, lunch-and-dinner coverage, part-time staff: Kappino organizes all of it without making the job harder for whoever runs it.
A restaurant open for both lunch and dinner has completely different needs than a dinner-only venue. With Kappino you can set different hours for each employee — morning, lunch, dinner, split shift — and tie them to specific working days of the week.
Every change shows up on the employee’s profile instantly. No spreadsheet versions to send around. No group chat to double-check.
Not everyone needs access to every piece of staff data. A floor manager doesn’t necessarily need to see the full pay structure. A cook shouldn’t be able to change someone else’s shift. Kappino handles permissions at a granular level.
Full-access users can add employees, edit their data, change shifts, and assign locations. Limited-access users can check their own shifts without touching sensitive staff or pay data.
One of the most common questions restaurant owners ask: “What is staff really costing me this month?” With Kappino you get an instant answer. The dashboard shows total active employees, aggregate monthly cost, and average hourly cost per role.
These figures update automatically every time a profile changes. No manual calculations, no risk of error. The data is always available to anyone with access to the Staff & HR section.
That makes it easy to track how much labour weighs on total operating costs — a key number for anyone making informed management decisions.
Labor is the heaviest line item on any restaurant’s P&L. Knowing in real time how much it weighs — by location, by role, by time of day — is the foundation for every sound management decision.
A restaurant isn’t made of generic employees. Every venue has its own role structure, with different responsibilities across the floor, kitchen, bar, and management. Kappino lets you define specific roles for every profile and keep them split by department.
Keep service, kitchen, support, admin, inventory, and multi-site responsibilities clear without using separate spreadsheets or disconnected notes.
Kitchen shifts, lunch and dinner hours, hourly cost specific to the kitchen team.
Rotation between services, split shifts, assignment to the dining room or patio.
Extended permissions to manage their team and organize service.
Bar-specific shifts, kept separate from the kitchen crew, with their own hours.
Dishwashers, kitchen porters, stockroom staff: same level of clarity as every other role.
Full access to add, edit, and manage the entire team.
Unified view of staff across every location, with assignment by venue.
Connected to the inventory management module for hybrid roles.
There’s no single type of venue. Kappino adapts to the operational needs of every format — from the small family-run restaurant to the multi-site chain — on the same simple, straightforward platform.
One personnel system for every venue format.
Manage front-of-house and kitchen crews, lunch and dinner shifts, weekend coverage. Track monthly labor cost without a single spreadsheet.
Organize morning, afternoon, and evening shifts for baristas, servers, and cashiers. Kappino’s bar management software includes this module.
Rotate pizza makers, counter staff, and delivery drivers — each role with its own hours and cost. Set it up once, update it in seconds.
Assign every employee to their venue, keep management separate per location, and get an aggregated view of costs across the whole network.
Staff that move between venues for every event, non-standard shifts, flexible roles: Kappino also handles the most variable team structures in hospitality.
Manage floor, kitchen, bar, and breakfast staff separately, with assignment by department and cost control specific to each F&B area.
No technical training needed. In under ten minutes you can load your team, assign shifts, and already have a clear view of monthly staff costs.
Enter name, role, and position at the venue. It only takes a few seconds to add each team member. You can edit the details at any time.
Set working hours and operating days for each profile. Handle split shifts, part-time schedules, and rotations between services just as easily.
Add monthly salary and hourly rate for each employee. Total monthly cost updates automatically — no manual math.
Running more than one venue? Assign each person to their home location. The org chart stays clear even with teams spread across multiple sites.
Every change is visible instantly. Add new employees, update shifts, and keep an eye on total staff cost right from the dashboard.
Choose the package that fits your restaurant operations — from POS essentials to AI, delivery, inventory, marketing, and multi-branch growth.
Best for small restaurants, cafés, and single-location food businesses.
Best for growing restaurants that need automation and branch support.
Best for advanced operations, integrations, loyalty, and AI forecasting.
Need more branches or a custom enterprise setup? Kappino can tailor the package for your restaurant operations.
Clear answers about staff management software, restaurant shifts, monthly labor costs, multi-location teams, permissions, and Workforce AI.
These answers explain how Kappino helps restaurants centralize roles, shifts, pay, labor costs, staff access, and venue locations in one platform.
Restaurant staff management software is a digital tool that centralizes roles, shifts, pay, labor costs, and locations in one platform. It replaces spreadsheets, chat threads, and paper notes with a system that keeps every piece of staff data current in real time.
With Kappino, anyone with the right permissions can assign shifts and working days to each employee directly from the platform. Every profile shows hours, assigned location, and role, giving an instant overview of team coverage for any time slot of the week.
Yes. Kappino automatically calculates total monthly staff cost, hourly cost per role, and the overall number of active employees. These metrics live on the dashboard and update automatically with every profile change.
Yes. Each employee can be assigned to a specific location. Owners and managers running multiple venues get a unified view of staff and costs across every site, without juggling separate systems or files.
Only users with the right permissions can add employees, change shifts, update pay structures, or reassign locations. The access control system protects sensitive information from unauthorized changes.
Yes. The Staff & HR module is built for the whole hospitality industry: restaurants, bars, pizzerias, cafés, and catering businesses. Shift, role, and cost features adapt to any type of venue, regardless of team size.
The Staff & HR module lets you manage staff profiles, assign shifts manually, and track pay costs. The Workforce AI module adds intelligence: it schedules shifts automatically, predicts staffing needs for events, and optimizes labor costs based on the venue’s historical data.
